Consultants cannot be employees of Harrison School District #2.
Consultants are individuals who perform a service for the district. A consultant agreement CANNOT be used for an established business.
There must be a vendor number on the consultant agreement before it is submitted to Accounts Payable for payment. If you cannot locate the vendor in Alio, a Vendor Request form must be completed before they can be signed as a consultant.
Consultant agreements must be approved and turned in to Accounts Payable before the services are rendered.
The date of service determines when payment will be made. Payment will not be made until services are complete. The check for payment will be issued on the first check run after services are completed.
If your vendor needs to be paid monthly you must submit a separate consultant agreement for each month. For example: You hire a consultant to work for the district in April, May and June. You must submit a separate consultant agreement for each month in order for them to be paid each month instead of once when all services are complete.
If you have a consultant who is being paid based on the number of hours worked, an invoice (NOT a district timesheet) showing the days and specific hours worked must be attached to the consultant agreement when submitted for payment. Also, the hourly rate we are paying the consultant needs to be CLEARLY LISTED on the consultant agreement.
Only agreements with original signatures will be processed through Accounts Payable (no photocopies, please). Consultant agreements must be filled out completely and correctly. Please check the information before forwarding them to Accounts Payable.