Check Requests
Check Requests
Because of the fast turn around time for requisition approval, the use of procurement cards, and the increased petty cash there should be VERY LITTLE NEED FOR A CHECK REQUEST.
Original invoice MUST accompany all check request. Order forms or confirmations are NOT acceptable.
When turning in items purchased by an employee for reimbursement sales tax WILL NOT be reimbursed. Please deduct sales tax when calculating the amount to be paid. It is the employee's responsibility to take a copy of the district tax exemption certificate with them when shopping for the district. As a general rule the employee should be purchasing needed items with a purchase order.
If you want to use a vendor that does not accepts purchase orders (i.e. Walmart, Hobby Lobby, Michaels) please seek alternative vendors that will accept our purchase orders (i.e. Target, King Soopers).
If you have used a vendor more than 3 times and paid that vendor with a check request you will need to process a purchase order to continue to purchase from them.
Please keep in mind that Walmart is NOT a preferred vendor for Harrison School District #2. Walmart will not take our purchase orders or our checks. Most of the time they will not honor our tax exempt status. When shopping for items please keep this in mind and only use Walmart as a last resort.
We have a corporate account with Sam's Club. Please call Vivian Harvell to set up your business membership.
We do not allow purchases from Craigslist or Ebay. They are private vendors and the quality and dependability of the items purchased are not guaranteed.
Questions? Contact Jill Beyer in Accounts Payable at 579-2039.